Teams are designed for the separation of resources to maintain structured and secure workflows. Despite the separation, cross-teaming resource sharing is supported using folder security features. With OptiSigns, you can use folder security features in the folder and share the folder with different teams.
| Note: This feature is only available in the Pro Plan or above. |
Use Case: You want to share global or specific regional folders with users/teams. Set up the permission in the folder. A Shared Folder gives OptiSigns Account Admins/Owners the ability to share content with different users/teams. Shared Folder works on any feature in OptiSigns, including Screens, Files/Assets, Playlists, or Schedule Tabs.
- Here are more details about the Folder Level Security feature.
- Here are more details about the Teams feature.
| Best Practices |
| Central Management: Create screens in each team and share them back to the default team for centralized management. |
| Corporate-Wide Content: Develop corporate-wide content in the default team and share it with other teams for broader distribution. |
Here's how it works in detail:
1. You will have to create a folder under Screens, Files/Assets, Playlists, or Schedules.
Screens:
Files/Assets:
Playlist:
Schedule:
2. Once a folder is created, hover over it and click on 3 vertical dots. You will have to click on "Change Permission", this allow you to give certain users or team to view this folder globally as long as they are given access.
3. You can add your users/ teams to the Security list. This will make only the user/ team to access this folder.
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